Swift Ship Audit Engine — Road Haulage
Road haulage invoice audit
Drop a haulier invoice below. On top of the lane rate and accessorial checks, three rules built for road haulage run against it: detention re-priced against your own gate log with the free time window subtracted, duplicate billing rings across a second tracking reference, and fuel surcharge measured against the contracted weekly percentage of the lane rate.
Run the audit
Drop a haulier invoice PDF here
PDF or text, up to 8 MB. Read in memory, never stored.
Detention terms
Contract baseline
Flagged lines
Upload or paste a haulier invoice, add the free time window and the detention rate, and every charge above the contract appears here with the exact amount to claim back.
Where road haulage leakage hides
Detention past the free time window
Hauliers grant a free window, typically two hours, then bill by the hour from their own driver log or a GPS ping. The engine subtracts the contractual free hours, prices the remainder at the contracted rate, and reprices any hours that exceed your warehouse gate log.
Duplicate billing rings
A single multi-stop movement split into two internal invoices — one under the Bill of Lading, one under an alternate PRO reference. The engine matches every reference printed on the document, and the invoice total, against movements you have already paid.
Base rate and fuel variance
The fuel surcharge is checked against the contracted weekly percentage of the lane rate, so a peak bracket that never came down is flagged. The lane rate itself is checked against the tender, catching a subcontractor's spot rate billed in place of your fixed rate.
Road haulage audit questions
- How is haulage detention overcharged?
- Hauliers grant a free time window, typically two hours, to load or unload. Detention is then billed by the hour, usually from the driver's own log sheet or a GPS ping. The overcharge comes from failing to subtract the free hours, billing time spent outside the gate before check-in, or rounding up in 15 to 30 minute increments that contradict the warehouse gate log.
- What is a duplicate billing ring?
- The same movement invoiced twice. A multi-stop line haul is split into separate internal invoices and billed once under the Bill of Lading and again under an alternate PRO or carrier tracking reference. Because the numbers differ, an accounting desk scanning a spreadsheet pays both.
- Why does fuel surcharge drift?
- The fuel surcharge moves weekly with the national diesel index. Carriers regularly fail to bring the bracket down when prices fall and quietly keep charging the historical peak percentage. Subcontracted lane runs also tend to arrive at the owner-operator's spot rate rather than your fixed tender rate.
- Is the invoice stored?
- No. The document is read in memory to produce the flagged lines on this page and is never saved. Driver phone numbers and other personal identifiers are stripped before any comparison runs.
Auditing wider freight as well? Audit a freight invoice against its tender or read the freight audit overview.